Mountain Brook

- AL Board of Adjustments - On the Job Injury Claim
  - NOTE: Claims for out of pocket expenses resulting from an on the job injury must be presented to the Alabama State Board of Adjustment within one year after the date of the on the job injury.
- Personal Injury (Student or Non-Employee) and/or Property Damage Report
- Bus / Vehicle Report
- Personal Injury / Property Damage Report
- Physician Certification Form
- Fund Raiser Accountability Procedures
  - Informational form detailing the steps necessary to have a fund raiser
- Fund Raiser Authorization Form
  - Fund Raisers must be authorized no less than 30 days in advance.
- Fund Raiser Accountability Report
  - Verifies receipts/expenditures; this report is to be placed on file with any other supporting documentation.
- Advanced Travel & Travel Reconciliation Forms
  - The Advanced Travel & Travel Reconciliation Forms file will download in Excel format. Open the downloaded file and save the file to your computer because you will need both forms at different times. The Advance Travel Form is completed prior to your trip and the Travel Reconciliation Form is completed after your trip.
  - Prior to your trip, complete the worksheet named, 1) Advance Travel Form and save the file once you are finished. Print and sign the Advance Travel Form, then submit it to your local school bookkeeper, or your Administrative Assistant.
  - Upon your return from the trip reopen the saved file and complete the second worksheet named, 2) Travel Reconciliation Form. Most of your trip information will be saved from the Advance Travel Form. Add any additional trip related expense that was not included on the Advance Travel Form and save your changes. Print and sign the Travel Reconciliation Form. Submit it to your local school bookkeeper, or your Administrative Assistant.
- Advanced Travel & Travel Reconciliation Forms (PDF Format)
- FY25 Per Diem Rates
- Local Mileage Reimbursement
- Official Mileage Chart Between Schools
- Travel Guidelines and Procedures
- W-9
  - A W-9 is required for all vendors.
- MBS Vendor Information Form
  - All new vendors are required to complete the Mountain Brook Schools Vendor Add Form and return it with a signed copy of a W-9
  - Both forms may be submitted to the Finance Department
- Contracted Services Agreement
- Sales Tax Exemption Letter
- Disbursement of Funds to PTO Request Form
- Fee Sheet Reduction/Waiver
  - *Individual requesting would be parent, counselor, etc.
- Fixed Asset Inventory Information Form
  - Whenever a new item is purchased, please complete a fixed asset inventory form and give it to your school bookkeeper or send it to the Central Office. Provide as much information about the item as possible and attach any supporting documentation such as invoices, packing slips, purchase orders, etc.

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