In recognition of the fact that well planned, well organized and properly supervised off campus field trips may serve an educational objective by enriching the instructional program, the Mountain Brook Board will permit field trips when they relate to classroom instruction or further the overall educational development of the student; provided that all applicable conditions set forth in this policy are met:





    General criteria to be used in assessing the appropriateness of field trips shall include the following:


                A.        Field trips proposed as part of a course of study shall fulfill relevant

                            educational objectives which could not be obtained as effectively in the

                            regular classroom setting.


                B.        Field trips shall be designed to minimize travel time and distance. For

                            example, if the educational objective can be realized at two or more

                            locations, the location nearest to the school should be selected if possible.


    1.       Field trips shall be planned and scheduled to minimize classroom    interference and interruption.  Within the bounds of safety and

    convenience, field trips should be scheduled after or apart from the school day if possible.


                D.        Field trips shall be planned and scheduled within the health, safety, and

                            welfare of the students as a paramount concern.  Specific and careful

                            consideration shall be given in the field trip plan to the following safety

                            concerns, among others:


                                        (1)       The potential hazards or risks involved at the field

                                                    trip destination;


                                        (2)       The potential hazards or risks involved given the time

                                                    of day and weather conditions which may be anticipated

                                                    during the field trip;


                                        (3)       The potential hazards or risks involved in the route to

                                                    be followed to and from the field trip destination, including

                                                    the traffic, physical environment, and other hazards en route;


                                        (4)       The potential hazards or risks involved given the number

                                                    and age of the students involved and the means or method

                                                    of transportation for the trip.





    No field trip or excursion shall be permitted unless the following conditions are satisfied:


                A.        Field Trip Plan:  Field trip sponsors must submit detailed plans

                            setting forth:


                                        (1)       The nature and educational purpose of the trip;

                                        (2)       The time schedule of the trip specifying the  out-of-class

                                                    time involved;

                                        (3)       The group and number of students involved;

                                        (4)       The school personnel involved;

                                        (5)       The names of any parent volunteers;

                                        (6)       A brief itinerary of the trip;

                                        (7)       The cost to students, if any.  If the cost for an individual

                                                    student will exceed $50, the approval of the principal and

                                                    superintendent must be obtained prior to arranging the trip

                                                    and prior to notification of parents of the proposed trip.

                                        (8)       The mode or method of travel;

                                        (9)       Special safety precautions, if any, which will be



    B.        Parental Permission:  A trip permit shall be signed by the parent or legal guardian for each student furnishing permission prior to the trip.


    C.        Trip Approval:  A field trip plan must be submitted for approval to the proper authority within the time frame required for the type of trip.


                                        (1)       Approval of Principal:  All field trips in-state must first be

                                                    submitted in writing for approval by the principal at least

                                                    four (4) weeks prior to the trip.


    (2)       Approval of Superintendent and Board:  All field trips which require travel out of the state must be submitted for approval to the Superintendent in writing at least two (2) weeks prior to the trip. Any trip out of the country must be submitted for approval to the Superintendent two (2) months prior to the trip and will require approval by the Board of Education.





     D.       Post Trip Reports:    In the event of an accident or unusual occurrence during a field trip, the principal shall be notified immediately.  Upon return from the trip, the sponsor(s) will make a complete report in regard to the accident or unusual occurrence in writing to the principal and superintendent.




    Approved:      January 9, 1984

    Revised:        October 17, 2022